Federal Work-Study for Off-Campus Employers

To confirm if a student has FWS for the academic year please email the FWS Manager Andrea Lewis at ASENSFSFWS@jh.edu with the student’s first and last name, and their JHU email address. Please remember that once you decide to hire the student you will need to submit their information using the FWS Hired Students and Award Conversion Request Form to ensure their earnings are updated to reflect the correct funding category. S

• Students can work a maximum of eight (8) hours a day and 20 hours per week when enrolled in courses.  This also means if a student is working more than one FWS position they cannot work more than 20 combined hours per week across all FWS positions.   
• During intersession and summer students can work up to 40 hours a week if they are not enrolled in classes. 
• For student workers over 18 years of age, breaks of 20 minutes or more are unpaid. Breaks of less than 20 minutes must be paid. There is no legal requirement to provide a break during a work shift. However, for students who work six (6) consecutive hours or more in one day, we strongly recommend that they be granted a 30-minute lunch break. 

Students must submit their hours worked using TimesheetX.  Additional information about utilizing TimesheetX can be found at the TimesheetX Resource Center.

• Yes. Students may be eligible for FWS during the summer and intersession terms.  Federal Work-Study offers summer employment at off-campus placements for Community Service and America Reads positions. 
• Students working for Community Service and America Reads positions do not need to be enrolled in courses during the summer to participate in the work-study program, but they should be planning to re-enroll for the upcoming fall semester. 
• Students working in Traditional positions must be enrolled in courses during the summer to participate in the work-study program for those semesters. 
• Intersession FWS is offered based on funding availability. Students must have been enrolled during the Fall semester of the academic year or intend to enroll in the upcoming Spring Semester. Students do not have to be enrolled during intersession to be eligible for FWS. 
• During intersession and summer students can work up to 40 hours a week if they are not enrolled in classes. 

Yes. Occasionally, the Office of Student Financial Support will need to revise the award amount for the academic year based on changes in financial circumstances or receipt of additional financial resources, such as outside scholarships. When a student’s Federal Work-Study award changes, an email is sent to the student indicating that their financial aid offer has been revised and may be viewed on SIS (Student Information System). The employer will be notified if the changes impact the student’s eligibility to participate in the FWS program. 

Students can view their most up to date award amount through their Student Information System (SIS) account. They should compare their award amount to their earnings they are reporting via TimesheetX to track how much of their award is still available to earn. If a student is ever unsure or has questions, you or the student can email the FWS Manager Andrea Lewis at ASENSFSFWS@jh.edu.  

It is the responsibility of the student and the supervisor to track the student’s hours worked and their earnings. If a student exceeds their allotted award the employer will receive a communication. Students must be paid for all hours worked and it will be the responsibility of the employer to cover the full amount of the overage.

• Students must be receiving need based financial aid from Johns Hopkins University 

• The job position must be off campus and approved by Student Financial Support  

• Due to limited funding, students with an off-campus community service FWS position will be given priority, especially those roles that involve reading/math tutoring, mentoring, or post-secondary advising 

The Office of Student Financial Support provides a semester local travel grant for students working in off-campus community service roles. Eligible students can receive a travel grant of $150 a month, totaling $675 for a typical 4.5-month semester, and a summer semester grant of $450. This amount is based on the cost of a monthly MTA pass in the Baltimore area and the occasional use of ride-share services like Uber and Lyft. 

No. The Office of Student Financial Support will review all actively working FWS students for travel award eligibility at the beginning of each semester. 

The FWS Travel grant is posted to students’ billing account and a refund is then processed directly to the student based on their refund elections in their Student Information System (SIS) account. 

At the end of each semester an invoice will be sent to each partner detailing the total earnings and employer share for each student worker and the total amount due to JHU. 

Payment will be required at the end of each semester and employers will have 45 days to submit their payment. 

Please make your check payable to Johns Hopkins University – SFS. Then mail your payment along with your invoice to:  

Johns Hopkins University – SFS  

3400 N. Charles Street  

Levering Hall Suite 115  

Baltimore, MD 21218 

All payments are due in full within 45 days of the invoice date. If you need assistance with payment arrangements, please contact Student Financial Support at asensfsfws@jh.edu.   

Late payment may result in a loss of eligibility to participate in the Federal Work-Study Program in future terms. If payment issues are not resolved, this could impact students’ ability to continue working with your organization. Please make sure to meet the deadline to avoid these disruptions.  

At this time, only check payments can be accepted. 

For any inquiries related to billing or payments, please contact Student Financial Support at asensfsfws@jh.edu .